Clear roles.
Shared purpose.

Purpose of the role

The principal officer of the Club Executive, responsible for leading, planning, organising and managing club affairs and ensuring agreed decisions are put into action.

Accountable to Club Executive Committee

Core responsibilities

• Plan and chair effective, orderly and impartial Executive meetings.
• Coordinate officers, delegate work and ensure decisions are implemented.
• Maintain an overview of club activity, planning and games development.
• Uphold Association rules, club policy and good governance.
• Represent the club and report relevant matters back to the Executive.
• Support safeguarding compliance with the Children’s Officer and Designated Liaison Person.

Purpose of the role

Supports the Chairperson and provides continuity of leadership, taking the chair when the Chairperson is unavailable and leading delegated areas of work.

Accountable to Chairperson and Club Executive Committee

Core responsibilities

• Deputise for the Chairperson when requested or required.
• Help prepare meetings and monitor agreed actions.
• Coordinate projects or officer portfolios delegated by the Executive.
• Support constructive discussion, conflict resolution and sound decisions.
• Maintain a working knowledge of club plans, policies and current issues.
• Provide an orderly handover and continuity when leadership changes.

Purpose of the role

Ensures that all club financial matters are managed correctly and efficiently, with proper accounts, controls and procedures in place.

Accountable to Club Executive Committee

Core responsibilities

• Maintain complete records of income, expenditure, bills, receipts and club funds.
• Put appropriate financial controls and accounting procedures in place.
• Present accurate accounts and financial statements to the club regularly.
• Prepare the annual budget and explain the financial impact of club plans.
• Arrange the required audit and act on recommendations.
• Ensure legal compliance, manage bank authority and advise on fundraising.

Purpose of the role

Supports the Treasurer with accurate financial administration and provides cover while working within the same approved controls and reporting arrangements.

Accountable to Treasurer and Club Executive Committee

Core responsibilities

• Assist with transaction records, receipts, payments and reconciliations.
• Help maintain orderly financial files and supporting documentation.
• Support preparation of budgets, reports, accounts and audit materials.
• Follow the club’s approval, banking and financial-control procedures.
• Deputise for the Treasurer when authorised by the Executive.
• Protect confidential financial information and support a clear annual handover.

Purpose of the role

The club’s chief administrator, coordinating communication, meetings, records and the practical day-to-day administration of club activity.

Accountable to Club Executive Committee

Core responsibilities

• Manage official communication with members, officers and governing bodies.
• Prepare agendas and documents, record minutes and follow up actions.
• Maintain club, meeting, membership, registration and competition records.
• Administer affiliations, insurance, injury-fund matters, transfers and team sheets.
• Support safeguarding, data protection and proper management of club property records.
• Work closely with the Chairperson and contribute to the Club Plan.

Purpose of the role

Supports the PRO in producing and distributing timely club communications and provides reliable cover across agreed channels and activities.

Accountable to PRO and Club Executive Committee

Core responsibilities

• Gather verified fixtures, results, team information and club stories.
• Create or publish content on channels delegated by the PRO.
• Help maintain the website, communications calendar and club archive.
• Apply agreed branding, social-media policy and data-protection standards.
• Support match-day updates, media requests and sponsor recognition.
• Deputise for the PRO and ensure access and handover arrangements are secure.

Purpose of the role

Represents the men’s playing section on the Club Executive and helps coordinate its needs within a fair, shared and club-wide approach.

Accountable to Club Executive Committee

Core responsibilities

• Bring the views and needs of men’s players and team personnel to the Executive.
• Coordinate with team managers on participation, welfare and development priorities.
• Help plan fixtures, facilities and resources with other club sections.
• Promote Gaelic games and a positive, inclusive playing environment.
• Ensure section plans and fundraising follow Executive approval and club policy.
• Communicate Executive decisions back to the men’s section.

Purpose of the role

Represents the ladies’ playing section and helps coordinate its activity within the club while respecting LGFA rules and the One Club approach.

Accountable to Club Executive Committee and relevant LGFA structure

Core responsibilities

• Ensure the ladies’ section is properly represented in Executive decisions.
• Coordinate with team officers and managers under relevant LGFA requirements.
• Promote participation, player welfare and games development for women and girls.
• Support fair access to coaching, facilities and club resources across all codes.
• Align section finance and fundraising with the club-wide plan and approvals.
• Maintain clear two-way communication between the section and Executive.

Purpose of the role

Promotes and supports health and wellbeing throughout the club and community, helping Costa Gaels develop as a healthier place for everyone.

Accountable to Club Executive Committee

Core responsibilities

• Complete Healthy Club Officer training and use current GAA resources.
• Build a small project team and support the club’s Healthy Club journey.
• Develop, document and report agreed health and wellbeing activity.
• Work with the Executive, Children’s Officer, coaches and community partners.
• Support appropriate planning for critical incidents and sensitive issues.
• Signpost members to qualified services; the officer does not provide direct clinical or support services.

Purpose of the role

Develops responsible commercial relationships that strengthen the club while protecting its values, brand, agreements and existing sponsor commitments.

Accountable to Club Executive Committee

Core responsibilities

• Identify suitable partners and prepare clear sponsorship proposals.
• Maintain positive relationships with sponsors and deliver agreed benefits.
• Document contracts, approvals, rights, renewal dates and commitments.
• Respect sponsor categories, club crests, copyright and jersey requirements.
• Coordinate commercial activity with the Treasurer, PRO and Executive.
• Ensure income is recorded through club accounts and conflicts are raised early.

Purpose of the role

Act as Costa Gaels’ designated liaison points for competition and fixture matters in their respective playing codes; they do not replace or exercise the authority of a governing Competitions Control Committee.

Accountable to Club Executive Committee and relevant competition authority

Core responsibilities

• Monitor official fixtures, competition regulations, deadlines and notices.
• Relay accurate information promptly to officers, managers and teams.
• Coordinate club responses concerning venues, availability and fixture requests.
• Submit required information through the correct official channel and on time.
• Keep records of correspondence, decisions, changes and competition documents.
• Escalate objections, disciplinary matters or exceptional requests to the Secretary and relevant authority; fixture changes require formal approval.